A practical checklist for officiants, photographers, and planners who are done running their business on scattered notes and good intentions.
What's Inside
Most solo wedding professionals aren't missing talent. They're missing a system. These five documents are the foundation of one.
The document that protects your time, your fees, and your terms. What to include, clause by clause, and how to deliver it.
Your discovery tool. Should do the heavy lifting before your first real conversation — so the consult becomes a review, not a cold start.
Sent within 24 hours of deposit. Eliminates the "what happens next?" questions before they're asked.
Sent 7-10 days before the event. Catches everything before it becomes a problem on the day.
Closes the loop, confirms your deliverables, and captures the review — while the experience is still fresh.
Inquiries fall through because follow-up didn't happen. Couples ask the same questions over and over because nobody told them what to expect. Reviews never come in because the ask never went out.
That's not a talent problem. It's a systems problem. And the fix isn't a complicated software stack. It's five documents, used consistently.
"I've never been to a wedding where it sounded like you actually knew the couple. It was specific to them and perfect." — Wedding guest, asked how long the officiant had known the couple
This checklist was built by a working wedding professional who also runs an operations consultancy. Everything here came out of real client work, not theory.
The Full System
Run It Like a Business is the complete operations course for solo wedding professionals — six modules covering client journey, documents, tools, pricing, and sustainability.
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